Signature – PeopleWerks HR

Electronic Signatures

PeopleWerksHR Support — Mon, 21 Dec 2020 13:38:40 +0000

Expanding on the feature of sending documents via email to employees, PeopleWerksHR can send documents for electronic signatures. Documents can be routed to just one person for signing or routed for multiple signatures based on your workflow requirements. Signed documents are automatically returned and saved in PeopleWerksHR. No longer does the employee have to print out a copy of their document, sign it, and return to the HR office for filing.

Using the same Letters section of PeopleWerksHR and making minor adjustments to existing templates, the distribution list is used to send documents out for employee signatures. The user/sender will receive an email that the batch of documents are being processed and if there are any errors with the email addresses.

Your employees will receive an email with the document attached for their signature. They will click on a web link to see their document and enter the required information. Once they sign and submit the document, they will get an email back with the signed document for their records. At the same time, the system will send the sender an email with the signed document attached and will save it in PeopleWerksHR.

During the process, PeopleWerksHR keeps track of the status of documents sent for signing so you can check the status at any time to know if a document has been viewed or signed.

If you are a user of the electronic signature system or have just subscribed to the electronic signature feature of PeopleWerksHR, check out the documentation by clicking here: PeopleWerksHR_Electronic_Signatures_V2

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Letter Template Graphics

PeopleWerksHR Support — Tue, 15 Dec 2020 14:54:44 +0000

There are options for including a logo, a letterhead image, and/or a signature block when creating letter templates. Unlike Word, you cannot insert images in your letter templates, so PeopleWerksHR Support will load these into your system for you to select.

For your logo or letterhead image, send PeopleWerksHR Support the graphic image in pdf, jpg, png, or similar format.

For signature blocks, send PeopleWerksHR Support a sample of the signature block to show the formatting and whether it is left or right justified in the document. Send the signer’s signature as a separate image so that it can be used to create the signature block.

You will find the letterhead and signature options in the System Administration Settings section in the Admin/Config menu. The logo image is in the Operational Settings section of General Settings in the Admin/Config menu.

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How do I update my signature blocks?

PeopleWerksHR Support — Fri, 06 Nov 2020 15:53:46 +0000

Your signature blocks are generally created and managed for you by PeopleWerksHR Support. The signature block is a combination of text and one or more embedded signature images.

For a new signature block, send PeopleWerksHR Support a sample of what the signature block should look like. (Should it be left or right justified? Should the title be under the name? etc.) Send a good quality image of the person’s signature. Do not include a line underneath the signature. Using a black pen is best for readability but is not required.

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