Category: FAQ - Letters

Can I enter text after a signature block?

Previously, you could not have text following a signature block except by placing it in the footer.  Now there is new template style that is called “1 column Portrait Adv Sgn” to allow for adding text after the signature block.

The body of the template is divided in two sections – text above the signature block and text below the signature.  Click on the Text Below Signature to enter the text needed after the signature block.  Click on the Text Above Signature to return to the text preceding the signature block.

Can I add a link in a letter template?

You can include a link to another document by entering or copying the “native” link into the letter template.  You cannot copy a link that is shown as plain text like “click here”, it must be the actual link.

If you do not want to use the native link, you can create a separate document in Word that has the link with terminology like “click here” and then use the Save-As function to save the document as a PDF.  Then in your letter template in PeopleWerksHR, include the PDF as an attachment.

Can I share a letter template with someone?

You can share your letter templates with others by clicking on the Edit icon next to the template name.  Select the person or people from the list by clicking on the Add icon.  You can also share a template with a department.

How do I update my signature blocks?

Your signature blocks are generally created and managed for you by PeopleWerksHR Support.   The signature block is a combination of text and one or more embedded signature images.

For a new signature block, send PeopleWerksHR Support a sample of  what the signature block should look like.   (Should it be left or right justified?  Should the title be under the name? etc.)   Send a good quality image of the person’s signature.  Do not include a line underneath the signature.  Using a black pen is best for readability but is not required.

Can I send a letter using a different sender name?

When sending an email or a pdf attached to an email, you can click on “From” which will display a window where you can enter the alternative sender’s name and their email address.  Keep in mind that any replies to the email will be sent to this alternative email address.