This status is typically used for supplemental job assignments that need to be approved each year. At the end of the fiscal year, the job status can be changed to Non-Renew and then as the supplemental jobs are approved, the status can be changed to Renew. Using the search criteria, you can then select all the remaining Non-Renew job assignments and archive them as needed.
Category: FAQ - Job and Position Management
Because supplemental jobs typically require board approval each year, here are a few options for how they can be handled.
- Archive all supplemental jobs and then add the jobs as they get approved.
- Update the supplemental job with a new Job Hire/Approved Date but leave the Job Start Date the same to show that someone has had the same supplemental for multiple years. This does not create an entry in the job history section.
- Click on the Create History button in the lower left corner of the Job Editor screen to enter the end date of the current supplemental job and then change the Job Hire Date and Job Start Date for the newly approved supplemental job. It is similar to the archive and add type process
- Use the Job Renew Status found in the Base Job Details of the Job Editor. At the end of the school year, use the worksheet Base Job Setup to set all the supplemental jobs to Non-Renew and then as the supplemental job is approved for another year, change the Job Renew Status to Renew. If a supplemental job is not going to be renewed, then archive the supplemental job.
You must edit the Title to change the classification for a position. Go to the Positions section and click on the “Add/Edit Titles” button. Find the Title and then edit it.
All positions and job assignments with that title will be updated to that revised classification.