When an additional position has been added to the organization, it needs to be added into PeopleWerksHR before assigning a person to it. An example would be the addition of another Administrative Assistant position. In this case, the Title is already in the system, you are just adding another “spot” in the organization.
Use the Position section to add a new position in PeopleWerksHR.
If the position title is new, then you need to first add the title. If it is not new, then you need to just add the position.
Add Title
To add a new title, click the Add/Edit Titles button. At the top of the list of titles, click on the Add Position Title button. The only two required fields is the title and the classification. The other fields are used as defaults so that as new positions are created using this title, they will have all the same defaults.
When you click to save the new title, the system will give you the option to add the position at the same time. In most cases, you will want the system to do it for you.
Add Position
If the position title already exists, then click on the Add Position button. Select the title from the dropdown list and proceed entering any other defaults for the position, if needed.
You may want to add a work schedule to show what building the position is to be in. This can streamline data entry in the future. Click on the Add Schedule button to enter work building information. You have the option of using Default or Custom work schedules. Default schedules are those that have been set up in the Master Schedule section in the Admin/Config menu. The Custom Schedule option allows you to enter the work building information as needed.
You can also add the work days and times if it would be helpful. This is particularly true when someone assigned to this position will always work in multiple buildings on a particular schedule such as mornings in one building and afternoons in another.