If your system is integrated with the state of Ohio’s payroll system, certain changes made in PeopleWerksHR generate transactions for updating the payroll system. These transactions are not automatically processed until an authorized PeopleWerksHR user reviews and approves them.
The System Integration Queue found in the Fiscal menu shows the transactions that have been generated. The listing is ordered by the most recent transaction at the top. Click on the column title to change the order. Use the Quick Search or Free Search to help in your review process.
By clicking on the employee’s name, the system will show the data that will be updated in the payroll system. On update type transactions, the data in red indicates the data fields that were changed.
Clicking on the Edit icon next to the employee’s name opens up the employee’s record so that data can be reviewed or edited there.
Once the transaction has been reviewed, the authorized user, who has permission to approve the transaction for processing, clicks on the Approval Status which provides options for approving, denying, holding or pending. Notes can also be entered if needed.
To save time, if you have reviewed multiple transactions for a person, you can select the person in the Quick Search or Free Search and click on the Approve All Listed button. There you can update the status and the system will update the status for all the transactions that were in the list.
Click on the Interactive Report button to generate transaction reports in various order and also to export the data to Excel.