Although you can do the salary step increases manually for each job, there is a mass update process that is much easier and faster which is in the Annual Salary Updates section found in the Fiscal menu. This process will allow you to update either the Current Year or Next Year steps.
First, use the Quick Search or Advanced Search to select the group of people and jobs that you want to update.
Consider the Employment Status as part of the search so that you do not give a step increase to people who may be leaving before next year or give a step increase to a new hire. If you have used the statuses of Active-Leaving and/or New Hire, you will be able to leave that group out. The list of jobs will show the current and next year salary data side by side for easy review.
If you are updating Next Year salary steps, you will want to start by clicking Reset Salaries. This will copy the current salary information to the next year salary information so you have the most current baseline. You might notice that the salaries change based on this process if your salary schedules are different for next year.
To increase steps, click either Next Year – Step Increase if setting up your salaries first in Next Year to roll over later or Current Salary -Step Increase if you are not setting up your salaries in Next Year. The system will tell you how many records will be updated. This is a reminder to make sure you have executed a search first.
For increasing steps for Next Year, you can enter minimum work days so that salary steps are only incremented by one if the Current Year contract work days and the pro-rate days are greater than the minimum days you enter. If you do not want to use minimum work days, then just leave it blank and all salary steps will be increased by one.
When ready, click Increase Steps. The system will give you one more confirmation question before updating the steps. You will see in the listing that the steps are increased and the salaries updated based on the step increases.
If you need to adjust the step or do further salary adjustments, you can either edit the individual record or, for Next Year, click on Annual Worksheets to review and make the changes.