In the Education/Military section of the personnel record, details about the person’s education level, their college degrees, their total semester hours and their additional education hours can be recorded.
For the total Semester Hours, you can enter them directly or they will be updated automatically when additional education hours are entered. Although you may enter hours earned as part of the Degree Level information, these do not update the total Semester Hours field.
For the Additional Education Hours, you can record the number of hours earned and at what pay level/schedule. There is no automatic link between this information and the person’s pay level/schedule. It is merely a place to record and manage the education hours.
Here are some tips for entering the additional education hours using the Add Ed Hours button.
- Pay Level Applied – Current pay level for the employee. To enter this level, either select from the drop-down list or enter the level directly into the field.
- Hours Earned – Enter the hours the person has completed.
- Verification – Proof of earned hours, such as certificate, diploma, etc. Either select from the drop-down list or enter the verification directly into the field which will add it to the drop-down list in the future.
- Granting Institution – Select from one of the institutions in the drop down menu. If the institution is not there, click on Add College and enter the College/University Name, City and State. It will then be added to the drop-down list and you can select it from there.
- Period Completed – Enter the period when the education was completed, such as “fall semester”.
- Year Completed – Enter the year the education was completed.
- Date Recorded – Enter the date when the hours are recorded. Enter the date in month-day-year format or select the date from the calendar.